Projects are what make businesses grow. Running a project in your business is one of the ways to get new customers and improve business performance. However, not all businesses know what to do when it comes to running their projects. They leave them to project managers oblivious to what goes on in the background. They don’t know anything about the project apart from the fact that it was completed.
Why do many of the projects fail? Experts conduct a lot of studies to find out why projects fail and have come up with a list of findings that might astound you. Some include lack of clear organization objectives, failure of the leadership and unrealistic estimates.
Today we look at tips that make your project successful so that you take an active part in the whole process.
Have a Committed Sponsor
Before you start the project, make sure you have a committed sponsor on board. Projects take money, and if you don’t have enough, then you are looking at a flop. The sponsor might not take up the whole budget but will help to overcome the major issue that plagues projects – funding.
You need to know who is on the list of stakeholders of the project and communicate with them the entire duration of the project. Remember that these stakeholders are the ones that make or break the project, so you need to be keen when handling them so that you make sure you communicate effectively with them.
One of the best ways to do this is to come up with an online platform that you can all collaborate on the project. This platform allows you to send messages, show upgrades and tell the stakeholders what is going on in the project. They get to voice their opinion on a lot of aspects of the job, helping guide the project to the end.
Having a way to communicate with the stakeholders constantly removes all the blame from you when things go awry. At least you had the input of everyone, and they knew what to expect.
You need a professional web service, such as Thinkbound to design the site for you. These professionals know what you need on a platform, and will do all it takes to help you take the project to a whole new level. You will get a chance to post updates, chat with the foreman as well as get input from the stakeholders.
Know the Measures of Success
How will you know that the project is successful? When is it time to change something in the project? These are questions that are best answered when you know what the project entails.
You need to call in the sponsors and stakeholders on the platform and chart out the measures of success at different milestones. For instance, you want to know midway whether the project is on the right course or not. If it is, then you can proceed, and if it isn’t, then you need to make changes to the plan.
Have a Project Schedule
You need to come up with a project schedule that will allocate the tasks to various team members. Identify the tasks that stand alone and those that depend on others to succeed. Make sure you communicate the progress of the project to the members so that they know what comes next.
Know the Risks, and Mitigate them
You need to know what kind of risks you might face, and go ahead and try to prevent them. This is the best way to prevent unforeseen risks from affecting your project before completion. Though issues will arise from time to time, you need to keep track of them and communicate effectively to prevent them from becoming unmanageable.
Generate Relevant Documents
Most stakeholders want reports detailing what is happening in the project periodically. The documentation requirements will vary depending on the size of the project and its timeline.
Running a project the right way is not as easy as it seems. You need to have a dedicated team and a sponsor that will be willing to help you overcome the hurdles. You also need a way to communicate with the team so that you don’t leave any stone unturned.